What Do You Do When The Bombs Go Off?

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Fear.  Sadness.  Anger.  Pride. All these emotions went through me as I watched the coverage of the finish line bombing at the Boston Marathon.  As an athlete and event planner I get REALLY upset when terrorists wreak havoc at sports events.  As a mother and human being I am heartbroken for the victims and their families.

emergency preparedness planYet in the midst of the devastation I am also proud.  Proud of the first responders and volunteers that ran toward the injured even as another bomb went off.  Proud of the Boston Athletic Association who organized the event and clearly had their emergency preparedness plan in place.

As the finish line became a war zone and crime scene, runners were routed to a different area where they were out of harm’s way.  The organization had their plan and executed it.  They had lots of first responders ready to go at a moment’s notice and it was no accident that wheelchairs were available to transport victims to the ambulances.  They also used social media to communicate with the runners and their families about where different services had been relocated.

The likelihood of your workshop or seminar being targeted by terrorists is slim to none.  But that doesn’t mean that your event couldn’t have an emergency of its own.  Unfortunately, natural disasters can happen without warning and a tornado or earthquake certainly COULD hit your event.

Are You Prepared For A Medical Emergency At Your Event?

It is even more likely that you are faced with a medical emergency.  After all, heart attacks happen every day.  Being prepared is more than knowing where the nearest AED (Automated External Defibrillator) is located.

At the very least you need to have your attendees’ emergency contact number.  These days, people use their cell phone as their primary contact information. Even the address associated with the credit card for the seminar ticket they bought online may or may not be their home address.  Sometimes, the mailing address is so old, it isn’t even in the state attendees live in.

So who do you call if your attendee is unconscious? Do you really know how to get in touch with your attendees’ home front?

It is a very small thing, but asking your attendees to fill out a simple form online with their emergency contact information and any allergies can be a life saver.  Put the spread sheet in your event binder and hopefully you’ll never have to use it.  But if you do, you’ll be prepared.

Have you experienced an emergency at an event you hosted or attended? If so, how was it handled?  Please share in the comments!




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Daphne Bousquet, CMP

Daphne Bousquet, CMP

For more strategies to make your workshops and seminars more profitable, you’ll want to pick up a copy of the free report "Three Simple Secrets To Making 10K In A Day With Small Workshops." Daphne Bousquet uses her 20+ years of event industry experience to create profitable event strategies and marketing for coaches, entrepreneurs, speakers and self employed professionals that want to grow their businesses with workshops and seminars. She is the creator of the Butts In Seats Virtual Boot Camp, a unique digital course that teaches you how to fill your events with your ideal audience.
Daphne Bousquet, CMP
Daphne Bousquet, CMP
Daphne Bousquet, CMP


  1. It is like this quote from Mr. Rogers……..

    “When I was a boy and I would see scary things in the news, my mother would say to me, “Look for the helpers. You will always find people who are helping.” To this day, especially in times of “disaster,” I remember my mother’s words and I am always comforted by realizing that there are still so many helpers – so many caring people in this world.” Mr. Rogers



    • Daphne Bousquet, CMP says:

      I love that quote too, Kathy. And it is true. There are so many wonderful first responders and volunteers who put other people’s safety before their own. We can never thank them enough…

  2. While I don’t currently host or have any events to make these preparations for, I did make sure to keep emergency information close at hand when I ran a home childcare. Thanks for this great post.
    Regina Walker recently posted..Homeschool Confessions 4: Dear Hubby

    • Daphne Bousquet, CMP says:

      Yup, home childcare, sports events, summer camp. I know when I ran a summer camp, our counselors wouldn’t go anywhere without emergency information and a medical release form. And as my son’s soccer team manager, I always carry a binder with the medical release forms and parent phone numbers. When you deal with children it is almost second nature. When we run events for adults, not so much. But whenever you host an event, you have responsibilities for your attendees.

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